How to Register Copyright - Documentation and Procedure
Why are copyrights registered?Russian intellectual property legislation does not establish the obligation of the author to register copyrights. However, it is possible to take care of measures to record rights in advance, which can help in the event of a dispute.Since 1995, the Russian Federation has become a full member of the Berne Convention for the Protection of Literary and Artistic Works of 09.09.1886, in order to develop copyright, the countries participating in this convention mutually recognize in their territories the copyrights of citizens and organizations of other signatories to this international agreement. In accordance with Article 5 of the Berne Convention for the Protection of Literary and Artistic Works, the use of rights to a work and their implementation are not associated with the fulfillment of any formalities; such use and implementation do not depend on the existence of protection in the country of origin of the work.According to Article 1259 of the Civil Code of the Russian Federation (hereinafter referred to as the Civil Code of the Russian Federation), copyright in a work initially arises for its author from the moment the work is created in objective form and does not require mandatory registration. From the moment of creation of the work, the author can dispose of it in any way, as well as protect the rights to the work. When publishing the work, it is recommended to indicate the copyright sign ©, the name of the author and the year of creation of the work.Clause 3 of the above article clearly indicates that copyright extends to both published and unpublished works expressed in any objective form, including in written, oral form (in the form of a public pronunciation, public performance and other similar form), in the form of an image, in the form of an audio or video recording, in three-dimensional spatial form. In accordance with Article 1257 of the Civil Code of the Russian Federation, the author of a work of science, literature or art is the citizen whose creative work created it. The person indicated as the author on the original or copy of the work or otherwise is considered its author, unless proven otherwise.Clause 109 of the Resolution of the Plenum of the Supreme Court of the Russian Federation dated 23.04.2019 No. 10 "On the Application of Part Four of the Civil Code of the Russian Federation" (hereinafter referred to as Resolution No. 10) explains that when considering a case on the protection of copyright by a court, it must be assumed that, until proven otherwise, the author of a work is considered to be the person indicated as such on the original or a copy of the work or otherwise in accordance with clause 1 of Article 1300 of the Civil Code of the Russian Federation (Article 1257 of the Civil Code of the Russian Federation), in the Register of Computer Programs or in the Register of Databases (clause 6 of Article 1262 of the Civil Code of the Russian Federation).In this case, the issue of authorship of a work may be considered by an arbitration court as part of the issue of the plaintiff’s right to file a claim (Resolution of the Presidium of the Supreme Arbitration Court of the Russian Federation dated 22.02.2011 No. 9095/10).Thus, the Civil Code of the Russian Federation provides for the emergence of a presumption of authorship in the event that a person is indicated as the author on a copy of a work or in the Register of computer programs or databases. The Civil Code of the Russian Federation does not establish any other sources confirming the presumption of authorship.Copyright in a work arises by virtue of the fact of creation of an object that meets the conditions of protectability: being the result of the creative work of the author and expressed in an objective form. Taking this into account, authorship of a specific person can only be established by evidence confirming the fact of creation of the work by a specific person (for example, witness testimony, publications, drafts, evidence based on the establishment of the creative style of the author, etc.).How are copyrights formalized?One of the measures for fixing the rights to an unpublished work is deposition. As a result of this procedure, the applicant receives a certificate stating that on a certain date (the filing date) he is the owner of the exclusive right to the work, and the author of the claimed work is also indicated, if this is another person. Deposition is not a mandatory procedure, but it is recommended to deposit the work, since in the case of future copyright protection, the deposition certificate is one of the proofs of the right to the work for the court.Until 2018, the deposit of copyright objects was carried out by the Russian Authors' Society (RAO). Since 2018, RAO has transferred its powers to provide services for depositing works to its official partners - services specializing in online copyright registration: JSC "National Register of Intellectual Property" (n'RIS) and LLC "Ayreg" (Intellectual Registrar of Copyright IREG). In addition, other organizations also deposit works.The deposit procedure itself involves placing a file with the work in a secure digital cell, which cannot be accessed by third parties. The author is issued a deposit certificate, which indicates the date and time of loading the object into the cell, and also records the authorship of the object (until proven otherwise).Procedure steps1. Gather and prepare the necessary documents.2. Pay the required fee.3. Submit the documents to the organization directly handling the deposition.4. The organization reviews the documents (typically within 20 calendar days).5. Receive the deposition certificate after document review.What types of works can be copyrighted?The list of works that can be deposited is quite extensive - including, but not limited to: short stories, novellas, poems; Internet sites, author's descriptions of games, quizzes, lotteries, descriptions and scenarios of competitions, musical works with or without text, literary and publishing projects; articles, brochures, scientific papers, manuscripts of scientific developments, manuscripts of textbooks and teaching aids, manuscripts of various methods and methodological manuals in various fields of science, including training, teaching; catalogs, dictionaries, encyclopedias and other composite works, works of painting, sculpture, design, graphics, comics, works of architecture, photographic works, architectural and design projects, geological, geographical and other maps and plans, audiovisual works - films, television programs and films, video clips, etc.Meanwhile, by virtue of paragraph 5 of Article 1259 of the Civil Code of the Russian Federation, “copyright does not extend to ideas, concepts, principles, methods, processes, systems, ways, solutions to technical, organizational or other problems, discoveries, facts, programming languages, geological information about the subsoil.”What is protected by copyright?Stories, novellas, novels, poetry; Internet sites, author's descriptions of games, quizzes, lotteries, descriptions and scenarios for holding competitions, musical works with or without text, literary and publishing projects; articles, brochures, scientific papers, manuscripts of scientific developments, manuscripts of textbooks and teaching aids, manuscripts of various methods and methodological manuals in various branches of science, including training, teaching; catalogues, dictionaries, encyclopedias and other composite works, works of painting, sculpture, design, graphics, comics, works of architecture, photographic works, architectural and design projects, geological, geographical and other maps and plans, audiovisual works - films, television programs and films, video clips, clips, etc.What is not protected?Ideas, concepts, principles, methods, processes, systems, ways, solutions to technical, organizational or other problems, discoveries, facts, programming languages, geological information about the subsoil.Why is it necessary to protect copyright? In the decisions of the Intellectual Property Court of November 29, 2022 No. С01-1810/2022 in case No. А45-19244/2021, of June 22, 2021 No. С01-842/2021 in case No. А60-72170/2019, of March 19, 2021 No. С01-191/2021 in case No. А41-51614/2019, it is indicated that the deposit of a work is a voluntary procedure not provided for by law, with which the law does not associate the occurrence of any consequences; the deposit only confirms the existence of a copy of a certain work at a certain point in time.The fact of depositing a work is not linked to the presumption established by Article 1257 of the Civil Code of the Russian Federation, according to which the person indicated as the author on the original or copy of the work or otherwise in accordance with paragraph 1 of Article 1300 of the Civil Code of the Russian Federation is considered its author, unless otherwise proven.A similar legal position is set out in the ruling of the Supreme Court of the Russian Federation dated September 17, 2020 in case No. 305-ES20-8198.When deciding to deposit a work, the following circumstances must be taken into account. 1. Obtaining a certificate indicating the date and author of the work (until proven otherwise). Since the Russian Federation has become a full member of the Berne Convention for the Protection of Literary and Artistic Works, the deposit certificate can be used in copyright disputes in other countries that are parties to this convention. 2. A certificate of deposit may serve as additional evidence of the right to the work in the event of a dispute. 3. Depositing a work may be considered as a method of pre-trial protection in the event of possible claims from other persons, as well as in the event of claims by the author or copyright holder against other persons who are illegally using the work. 4. Depositing a work may be considered as a convenient way of recording rights in the event that it is necessary to alienate the exclusive right to a work or to grant the right to use such a work under a license agreement.Thus, the fact of depositing works does not secure any rights for the person who has made such deposit, but is an additional measure of fixing the copyright to the work. The implementation of this procedure remains entirely at the discretion of the author or copyright holder.Why seek professional assistance for this procedure?As with any procedure that requires collecting a set of documents, with the help of specialists, the completion of the necessary documents will be carried out by professionals, which significantly minimizes the possibility of making mistakes.